Discover Excellence
Before study start
M3EP is a joint degree programme awarding you a double degree that is fully recognised in all the participating countries upon graduation.
Introduction to the M3EP
M3EP is a joint degree programme awarding you a double degree that is fully recognised in all the participating countries upon graduation. To obtain the M3EP double degree, you must:
- obtain 60 ECTS credits from two different M3EP universities, totalling 120 ECTS credits
- transfer all credits to both your first- and second-year university.
You will start your studies at the University of Copenhagen (UCPH) together with all other M3EP students.
- For the second year of studies, you and the other M3EP students will travel to your second-year university according to your chosen mobility track:
- Heidelberg University (UHD), Germany
- University of Milan (UMil), Italy
- Charles University (CU), Czech Republic
- University of Warsaw (UW), Poland.
You have been informed about which second-year university you will be going to in your letter with offer of admission to the programme. Your mobility track which you chose when applying to the programme, is binding and cannot be changed.
Getting a double degree means that you receive two national degrees – one degree from each university where you have completed 60 ECTS of studies.
To graduate and obtain the double degree, you must complete 120 ECTS in total (60 ECTS at two different M3EP universities):
- 60 ECTS at UCPH the first year of studies
- 60 ECTS at your second-year university.
To obtain a diploma from both of the universities you are attending, you need to transfer credits from
- UCPH to your second-year university
- your second-year university to UCPH.
To start the process of credit transfer, you must obtain a certified transcript of records from each of the partner universities on your mobility track, which shows all your courses and grades. It is your own responsibility to get the transcript of records and to start the credit transfer.
This handbook also explains how you transfer credits
- from UCPH to your second-year university after your first year of studies
- to UCPH after you have completed all 60 ECTS credits at your second-year university.
The academic calendar varies from university to university.
Below, you can see the general structure for the academic calendars at all M3EP universities.
| University | Structure | Autumn semester | Spring semester |
|---|---|---|---|
| First year of studies | |||
| University of Copenhagen | Four blocks | Block 1 Early September to late October | Block 3 Early February to early April |
| Block 2 Early November to late January | Block 4 Mid-April to late June | ||
| Second year of studies | |||
| Heidelberg University | Two semesters | First semester Early October to late March | Second semester Early April to late September |
| University of Milan | Two semesters | First semester Late September to end January | Second semester Late February to mid-June |
| Charles University | Two semesters | First semester Early October to mid-February | Second semester Mid-February to late June |
| University of Warsaw | Two semesters | First semester 1 October to late January | Second semester Mid-February to June/July |
Your academic performance is evaluated with national grades at each university. The grades are related to the ECTS grading scale in the table below. Please note that no official conversion table exists. The table is constructed based on the practices of the involved universities, so this cannot be used as an official conversion table but an indication of conversion.
| Grade | UCPH | UHD | UMil | CU | UW | ECTS |
|---|---|---|---|---|---|---|
| Excellent (Distinction) | 12 | 1,0 | 30, 30 cum laude | A | 5/5! | A |
| Very good | 10 | 1,7 | 28-29 | B | 4+ | B |
| Good | 7 | 2,3 | 26-27 | C | 4 | C |
| Satisfactory | 4 | 3,0 | 23-25 | D | 3+ | D |
| Pass | 2 | 4,0 | 18-22 | E | 3 | E |
| Fail | 00 | 5,0 | <18 | F | 2 | Fx |
| Fail | -3 | 5,0 | N/A | F | 2 | F |
Financial and legal matters
As an Erasmus Mundus Scholarship holder, you must be enrolled and a full-time student to be eligible for the scholarship. In case of interruption of enrolment, e.g. maternity leave, sick leave or similar absence, you must inform the M3EP office at UCPH (M3EP-science@adm.ku.dk). Your scholarship will then be stopped for your period of absence and started again upon your return to your studies.
The maximum duration of the scholarship is 24 months (EUR 33,600 in total). If you extend your studies beyond 24 months, the scholarship cannot be extended.
Throughout your studies, the M3EP team at UCPH will transfer your monthly scholarship of EUR 1,400 to your preferred bank account.
Your residential address determines whether the scholarship instalments are transferred in DKKor EUR.
The scholarship is transferred in
- DKK if your residential address is in Denmark
- EUR if your residential address is in any other country.
You are responsible for the fees charged for the transfer if your account is in a different currency than DKK or EUR.
The scholarship is paid in advance for the forthcoming month and will be at your disposal on the last business day of a given month. For example: the instalment for November is paid on the last business day of October.
The last possible scholarship instalment will be available on the last bank day of July for the month of August of the second year of study.
The first instalment of the scholarship is prepaid for three months and will be at your disposal no later than at the end of September.
To receive the first instalment, you must
- notify the M3EP office of your preferred bank account
- show up in person at the Welcome Days on campus
We will contact you in June before study start with further information on the process.
You must notify us of the bank account to which you want the scholarship to be paid.
In June, before study start, we will contact you and ask you to submit a bank form with the relevant information about your bank account for the first instalment.
For the rest of your first year in Copenhagen, you must open and activate a Danish NemKonto (bank account) to receive your monthly scholarship. We will contact you in July, before study start, with further information.
You can read about NemKonto here.
Before you move to the country of your second-year university, we will contact you again and request information about which bank account you will be using during your second year of studies. You must send us an updated bank form with your new address and tax identification number.
Maybe you can find the answer on the M3EP scholarship page. Otherwise contact the M3EP Team at M3EP-science@adm.ku.dk.
Students required to pay tuition fee will be contacted by the M3EP office two to four weeks before the payment deadline. Tuition fee is collected for each programme semester.
The payment deadlines are:
- 1st semester: 15 April
- 2nd semester: 15 January
- 3rd semester: 15 August
- 4th semester: 15 January
Didn’t find what you were looking for?
Maybe you can find the answer on the M3EP tuition fee page – otherwise contact the M3EP Team at M3EP-science@adm.ku.dk.
The Erasmus mobility grant is administered by the University of Copenhagen.
You can apply for the grant if you:
- are not awarded the Erasmus Mundus scholarship
- are going to either Heidelberg University, University of Milan, Charles University or University of Warsaw on your second year of studies.
Read more about the Erasmus Mobility Grant on the UCPH Study Information.
How and when to apply
You apply for the Erasmus mobility grant via the UCPH application portal Mobility Online.
The deadline is 1 November at 12:00 noon CET.
Find the guide to Mobility Online on the UCPH Study Information.
You will receive a preapproval of your second-year courses
UCPH will send you a preapproval of your second-year courses in February/March. You will need this document for your Online Learning Agreement. Both are requirements from the EU Commission for receiving the Erasmus mobility grant.
M3EP will provide you with insurance coverage for the programme’s two-year period in compliance with the Erasmus+ Requirements for Erasmus Mundus Joint Master’s. You will be insured through Dr Walter with PROTRIP-WORLD-PLUS, which includes health, liability and accident insurances. You are covered in all countries where M3EP is offered.
The insurance takes effect when you start your journey to UCPH, but no earlier than two months before the official study start on 1 September.
You will receive your insurance confirmation by July before study start.
Before starting your studies, we will send you a student agreement. The student agreement is a specific Erasmus Mundus contract between you and the programme.
You must sign the student agreement and return it to M3EP-science@adm.ku.dk.
Please read the student agreement carefully before signing and returning it. See the final version of the student agreement.
As an M3EP student you can make use of the student services available at each partner university.
Financial and legal matters
UCPH handles the admission of all M3EP students to the programme. As part of this process, you will be enrolled at UCPH and you will stay enrolled at the University through your entire study period until you graduate. This means that you can make use of all services for UCPH students when you are an M3EP student – also while studying at your second-year university.
You can read about student life and services on the UCPH Study Information.
From the end of May, you will receive information emails from the Faculty of Science at UCPH. In the first email, you will get an invitation to the online study-start course How to MSc.
For example, the course introduces you to:
- UCPH and your degree programme
- living and studying in Denmark, including visa and CPR number, finding a place to stay etc.
- setting up your alumni email, student ID, WIFI and printing on campus
- course registration, getting ready for your courses and exams
How to MSc is a great tool for you to prepare yourself for the move to Copenhagen and learning about the M3EP programme.
We encourage you to read How to MSc carefully and join the scheduled webinars.
Access How to Msc through your study start room “M3EP 2026” on Absalon (will be available in May/June)
Living in Copenhagen can be expensive, so it is important that you make a realistic budget. Many students in Copenhagen supplement their budget with a student job.
Below, you can see a rough estimate of the expected living costs in Copenhagen, including both a lower and a higher budget. It might be possible to live in the city on a lower budget than what the estimate shows.
| Item | Cost in EUR/month |
|---|---|
| Rent | 500–1,050 |
| Transport | 40–90 |
| Food | 250–300 |
| Textbooks | 30 |
| Misc. | 460–330 |
| Total | 1,280–1,800 |
Other sources with information on living costs in Copenhagen
Copenhagen is the capital of Denmark, and life in the city is affected by that. It is a vibrant and bike-friendly city with exciting career opportunities and a great student culture with good job opportunities and endless cultural offers – and lastly it is a comfortable city to live in.
As an M3EP student, you may need to find accommodation in or near Copenhagen. This can be a challenge, especially in July, August and September.
You need to be patient when looking for a place to stay and make a plan for your apartment/room hunting.
UCPH collaborates with the Housing Foundation, an independent organisation that helps international students enrolled at the University find accommodation.
All questions to the Housing Foundation should be directed to contact@housingfoundation.ku.dk.
Useful links when you are looking for accommodation:
At UCPH, you must register for your compulsory, restricted elective and elective courses prior to showing up in class.
You can only register for courses in designated periods throughout the study year.
For courses in block 1 and 2 in the autumn semester, you must register from mid-May to end-May. For courses in block 3 and 4 in the spring semester, you must register from mid-November to end-November.
Even though you must register for courses at UCPH, it might be different at your second-year university.
Useful information about course registration at UCPH
- Guide to course registration: How to MSc, module 5 – Register for courses and projects
- Course registration periods – UCPH Study Information
It is your responsibility to:
- make and pay for travel arrangements to Copenhagen
- obtain and pay for the needed visa/residence permits.
As an EU citizen, you must apply for a registration certificate after you arrive in Denmark if you plan to stay in Denmark longer than 3 months.
As a non-EU citizen, you must apply for and obtain a Danish residence permit before you enter Denmark.
UCPH will initiate the visa application to Denmark. You will be contacted in late May via your UCPH alumni email (KUmail) with more information.
We encourage you to start your visa application as soon as possible.
More information about visa/residence permits
Get Involved Today
Join the M3EP Community and Shape Your Future!
Explore scholarship options, program details, and start your journey towards a successful career with us.